Billing and Fees

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The Data Bank must charge a minimum fee to recover the costs of operating the Data Bank, according to Federal law. The Data Bank does not receive Federal appropriations; i.e., Federal taxes do not support the Data Bank. Payment is safe, secure, and can be made by major credit card or electronic funds transfer (EFT). Any changes to fees are announced by the Secretary of HHS in the Federal Register.

How it Works

Each time you, as a health care organization, submit a query, or when you enroll in Continuous Query formerly known as Proactive Disclosure Service (PDS) – you must pay the required fee. First, however, make sure that your Data Bank Administrator has completed some preliminary steps:

  • If you are paying via credit card (VISA, MasterCard, Discover, or American Express) and prefer not to enter your card information each time you query, your Data Bank Administrator may store the authorized credit card account numbers and authorize usage. (See How to Maintain and Store Credit Card Accounts).
  • If you are paying via an electronic funds transfer, your Data Bank Administrator must first complete the EFT Authorization Form (available after you sign in to the Data Bank). You must keep your account information up-to-date using the same form.

Fees

Health care organizations are charged fees for queries and for enrollment in the Continuous Query service.

Query Fees

Query fees are calculated on a per-name basis per Data Bank: the National Practitioner Data Bank (NPDB), and/or the Healthcare Integrity and Protection Data Bank (HIPDB). If you are querying on multiple practitioners, the number of names in your query are multiplied by the per-name fee.

Note: Fees are assessed for all queries submitted. This includes both queries that are processed by the Data Bank (regardless of whether there is information on file regarding a practitioner); and queries that are rejected because they are improperly submitted or incomplete.

Table 1. Traditional Query Fees
Type of Practitioner NPDB ($) HIPDB ($) NPDB and HIPDB ($)
Doctor 4.75 4.75 9.50
Supplier 4.75 4.75 9.50
Dentist 4.75 4.75 9.50
Other Practitioner 4.75 4.75 9.50

Continuous Query (PDS) Fees

The annual enrollment fee for Continuous Query covers the cost of enrolling one practitioner in one Data Bank for one year. (Enrollment expires on the last day of the same month of the following year.)

Table 2. Continuous Query Fees
Transaction NPDB ($) HIPDB ($) NPDB and HIPDB ($)
Enrollment 3.25 3.25 6.50
Renewal 3.25 3.25 6.50

Keeping Track of Your Account

Your Billing History

To help you keep track of your financial transactions with the Data Bank, you can see your billing history online at any time. (See View Billing History.)

Bill Reference Numbers

To assist you in reconciling your payment transactions, the Data Bank provides a bill reference number for each charge to your organization’s EFT or credit card account for a specific transaction. You can find this number on your charge receipt if you are doing IQRS (Integrated Querying and Reporting Service) queries, and in each response file for QRXS (Querying and Reporting XML Service) queries.

Merchant Identification Information

If you need to supply specific information about the Data Bank for purchase orders and merchant identification, please use the following:

NPDB Merchant:
Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS), NPDB
FEIN: 52-082-1668
D-U-N-S Number: 044007990

HIPDB Merchant:
Health Resources and Services Administration (HRSA), U.S. Department of Health and Human Services (HHS), HIPDB
FEIN: 52-082-1668
D-U-N-S Number: 044007990

Merchant Address:
HRSA, Department of Health and Human Services
Parklawn Building, Rm 8-103
5600 Fishers Lane
Rockville, MD 20857